死去的学生

1400.320 DECEASED STUDENT PROCEDURE

Anyone hearing about the death of a current or former student should notify the assistant to the vice president of student services (VPSS). Notification can be a newspaper article, notification from an agency, law enforcement, etc. 的 assistant to the VPSS will determine if notification is valid.

A. CURRENTLY ENROLLED STUDENT

If student is currently enrolled, the assistant to the VPSS will notify the following 通过电子邮件:

1. Vice president of student services will be the point of contact for the family. 的 VPSS will send a letter (and/or call if appropriate) of condolences and give resources to family, with contact information for the registrar, financial aid director and 辅导员. VPSS的 will determine if campus-wide notification is needed and determine if a media statement is needed after speaking with the family. VPSS会起作用的 with the executive director of community relations. VPSS会起作用的 with the college’s crisis recovery team lead to mobilize if needed. VPSS会起作用的 with the residential life coordinator on alternative housing for displaced student(s), if any. VPSS的 will work with the registrar on posthumous degree granting, if applicable.
2. 金融援助 will determine if student had loans and if loans need to be discharged. If so, the associate dean of student services will order a death certificate to send to lenders to discharge loans.
3. 注册商 will change address and phone number on admissions 屏幕 to the college’s address and phone number to prevent unsolicited mail and/or phone calls. 注册主任 will place DC unusual action code, with current year quarter (YRQ), or the next quarter if in between quarters, and enter information on the student quarterly comment 屏幕 (date of death, means of notification, student’s last known address). 同样的YRQ used on the student quarterly communication 屏幕 should be used on the unusual action 屏幕. Information block will be activated, effectively “sealing” the student’s records. 访问 to student’s information shall be limited to the following: immediate family (parents, spouse/partner and children), law enforcement, executor of the student’s estate, attorney for student’s family. If student is enrolled, the registrar will withdraw the student from classes and/or work with instructors on posting grades.
4. Administrative services will determine any refunds of financial aid or agency funding.
5. International Student Adviser and VPSS will assist family of international student with coordination of shipping of student remains and personal belongings to home country.
6. 当前教师.
7. 辅导员.
8. 指导教师.
9. Director of student programs.
10. Director of education and career planning.
11. 工资.
12. Residential life coordinator (if student was living on campus).
13. Coaches (if student was an athlete).
14. Director of 营/三人组/other grant programs (if applicable).
15. Crisis Recovery Team lead (if applicable)

B. STUDENT NOT CURRENTLY ENROLLED

If student is not currently enrolled, the assistant to the VPSS will notify the following:

1. VPSS.
2. 辅导员.
3. 金融援助.
4. 注册商.
5. 收银员.

Approved by the president’s cabinet: 8/3/16
Presented to the board of trustees: 9/21/16
Last reviewed: __/__/__
过程 contact: 学生服务

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